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Author Guidelines

What is the UTMJ looking for?
All manuscripts submitted to the UTMJ should be original work, not published previously or currently under consideration elsewhere, written for a general medical audience. Manuscripts should be well written, coherent, focused, and demonstrate scientific rigour, sound methodology and high ethical conduct. Topic areas cover all areas of basic, clinical, translational, and epidemiological medical research, as well as medical education, medical ethics, medical jurisprudence, and the history of medicine.

What types of articles does the UTMJ accept?
The UTMJ accepts:

1. Original research
2. Review articles
3. Perspectives (e.g. News and Views)
4. Case reports
5. Book reviews
6. Poetry and short stories
7. Letters to the Editor

In addition, you may submit cover art. For more information about appropriate cover art and UTMJ theme issues, please contact the Editors-in-Chief at editors.utmj@utoronto.ca.

Further details about frequently published article types are provided below. A template for submission with instructions specifying required formatting is available here.

Original Research: The UTMJ will consider original research articles including (but not limited to) observational studies, surveys, clinical trials, case-control studies, epidemiological studies, intervention studies, evaluations, and qualitative studies. Topic areas include (but are not limited to) all areas of basic, clinical, translational, and epidemiological medical research, as well as medical education, medical ethics, medical jurisprudence, and the history of medicine. Abstract Length: Up to 300 words (structured). Manuscript Length: Up to 5000 words (main text, figure, and table captions inclusive).

Review Articles: The UTMJ considers literature reviews (narrative, systematic, and meta-analytical) on all topic areas described in the requirements for Original Research. Manuscripts must conform to the same word length as described for Original Research.

Perspectives (e.g., News and Views): The UTMJ will consider perspectives, commentaries, opinions, and point-counterpoint articles on controversial and/or current issues in the topic areas described previously. While there is no word limit or structure imposed on these submissions, we recommend that authors view past examples of Perspectives submissions on www.utmj.org and adhere to previously published formats.

Case Reports: The UTMJ welcomes clinical reports describing the signs and symptoms, diagnosis, treatment, or other clinical parameters of unusual or interesting cases. While we do not impose a word limit or specific structure on these submissions, we recommend that authors view past examples of Case Reports on www.utmj.org and adhere to previously published formats. Additionally, authors should adhere to the ethical guidelines outlined in the sections below.

Book Reviews: The UTMJ welcomes reviews of current and historical books on the topics described previously. To facilitate coordination and avoid duplication, we recommend that authors contact editors.utmj@utoronto.ca before writing a book review for the Journal. While there is no word limit or structure imposed on these submissions, we recommend that authors view past examples of Book Review submissions on www.utmj.org.

Poetry and Short Stories: We welcome submissions of poetry, short stories, and other forms of literature broadly related to medicine. There is no word limit or structure imposed on these submissions.

Letters to the Editor: Correspondence relating to (or in response to) previously published articles is welcomed, and should be submitted online at www.utmj.org.

How should I submit my manuscript?
Please submit articles using the online submission process at www.utmj.org. All submissions must be in the English language. In addition, please provide the name and highest degree obtained for all authors, and medical school class (if applicable). For further details regarding manuscript preparation, section headings, and word counts, please see the example submission template.

Informed consent
From "Ethical Considerations in the Conduct and Reporting of Research: Privacy and Confidentiality" by the International Committee of Medical Journal Editors:

Patients have a right to privacy that should not be violated without informed consent. Identifying information, including names, initials, or hospital numbers, should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that an identifiable patient be shown the manuscript to be published. Authors should disclose to these patients whether any potential identifiable material might be available via the Internet as well as in print after publication.

Nonessential identifying details should be omitted. Informed consent should be obtained if there is any doubt that anonymity can be maintained. For example, masking the eye region in photographs of patients is inadequate protection of anonymity. If identifying characteristics are altered to protect anonymity, such as in genetic pedigrees, authors should provide assurance, and editors should so note, that such alterations do not distort scientific meaning.

When informed consent has been obtained, it should be indicated in the published article.

Conflict of Interest
From "Ethical Considerations in the Conduct and Reporting of Research: Conflicts of Interest" by the International Committee of Medical Journal Editors:

When authors submit a manuscript, whether an article or a letter, they are responsible for disclosing all financial and personal relationships that might bias their work. To prevent ambiguity, authors must state explicitly whether potential conflicts do or do not exist. Authors should do so in the manuscript on a conflict-of-interest notification page that follows the title page, providing additional detail, if necessary, in a cover letter that accompanies the manuscript.

Authors should identify Individuals who provide writing or other assistance and disclose the funding source for this assistance.

Investigators must disclose potential conflicts to study participants and should state in the manuscript whether they have done so.

Human and Animal Testing
From "Ethical Considerations in the Conduct and Reporting of Research: Protection of Human Subjects and Animals in Research" by the International Committee of Medical Journal Editors:

When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2000. If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. When reporting experiments on animals, authors should indicate whether the institutional and national guide for the care and use of laboratory animals was followed.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. * The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. * The submission file is in Microsoft Word document file format, following the rules outlined in the example submission template.
  3. * Where available, URLs for the references have been provided.
  4. * The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. * The text adheres to the stylistic and bibliographic requirements outlined in the example submission template.
 

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

 

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.